.webp)
For most companies, managing email signatures is a headache from A to Z. Between setting up HTML email signatures, tracking down employees to implement them, and the need to manually synchronize them on multiple devices, the task quickly becomes tedious!
Today, all that is over.
After months of co-development with Microsoft Teams, we are delighted to announce the launch of the Letsignit Add-in for Outlook, which aims to transform the experience of email signatures in Outlook. From the deployment by IT teams to the end-user experience!
IT Admins no longer need to deploy the Letsignit Application on all their employees’ workstations in order to provide them with signatures! Email signature deployment will now be handled by the most natural trusted third party for a Microsoft 365 user: Microsoft itself!
With the Add-in, M365 administrators can now instantly deploy thousands of Outlook email signatures to all their employees, on all their devices, directly from the M365 Administration Center. A real solution for large enterprises in particular!
Once deployed, users have instant access to their assigned email signature by logging into Outlook (Desktop or Web App).
Users will receive a notification when a new signature or banner is available and can then choose the most relevant signature for their recipients.
On the technical side, no action is required by end users thanks to the transparent authentication, linked to the Microsoft 365 account and Azure Active Directory.
Letsignit is the only solution offering the possibility for users to view and update their contact information directly in the Add-in without changing any Active Directory information. The process could not be more transparent!
The Add-in is able to automatically differentiate internal and external recipients.
This new feature will allow companies to leverage specific banners to target internal stakeholders.
This is a great opportunity to use email as a channel to accelerate and carry out change, boost employee engagement or relay internal communication projects.
Thanks to the Add-in, IT teams can now rely on a simple, fast and even more secure deployment of Letsignit. It is then up to the communication and marketing departments to set up the email signatures and banners according to their different objectives! It’ s an opportunity for them to transform the email channel into an opportunity to communicate in an engaging, targeted and cost-effective way, while reinforcing the company’s brand image thanks to the standardization of all the collaborators’ email signatures!
« Letsignit has been an amazing partner for the Office Extensibility team because they helped not only to design but also to be pioneers in building and testing solutions using our new Signatures APIs and event-activated Outlook Add-ins. »
Yes, with the 'Campaigns' offer, it is possible to track the number of clicks on the email signatures of all your employees in the 'Statistics' area of the platform.
You can then access a detailed or global view of the number of clicks on the email signatures of each employee. You can use the search option to target a specific signature or a given period. Finally, you have the possibility to export all statistics to an Excel document.
If you launch campaigns with banners inserted in your email signatures, you can also access their performance via this same space.
With Letsignit, you can easily add social network icons in your collaborators' email signatures and link to your company pages. Also, our "attributes" feature allows you to manage personalized URLs for each of your collaborators such as their individual LinkedIn profile.
And that's not all: you can add links to an appointment-setting application, allow your customers to leave reviews easily, and integrate our 'Chat on Teams' widget to let anyone start a discussion via Microsoft Teams chat.
It’s up to you! As an administrator of the Letsignit platform, you choose whether or not to grant modification rights to your employees. These permissions are managed on an attribute-by-attribute basis, which means that you can decide to allow the employee to change their phone number, but not the address of your premises, for example.
This feature applies to all attributes in your directory, including custom attributes created on Letsignit. When your employees change one or more attributes, your directory is obviously not affected.
It often happens that employees make their email signature their own: custom format, bad fonts, colors inconsistent with the brand standards... all of this has an impact on your brand!
A consistent visual identity is considered authentic and outperforms a perceived weak one by 20%. And, your customers are 2.4 times more likely to buy your products.
With Letsignit, take back control over your brand identity by standardizing all your email signatures. Our tool has many features that allow you to customize your signatures by department, by audience or by subsidiary. Not to mention the possibility of carrying out campaigns within your email signatures thanks to our Campaign offer.
What is the user experience like for our employees?
In both cases:
In short, they have autonomy in their email signature, but you keep control on the field, signatures, and banners they can edit or use.
With our "multi-signature" feature, your employees can benefit from multiple email signatures. No technical manipulation is required. Thanks to our Add-in for Outlook or the desktop app, they can change their email signatures as they wish with just a few clicks.
Regarding the creation of email signatures, you can make several variations such as:
Everything has been thought of to go further in the personalization process based on the recipient of your emails.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
.webp)
